Virtual simultaneous interpretation (VSI) is a great option for in-person and hybrid meetings when a speaker is presenting predefined information. It’s more convenient than an in-person interpreter, and as a bonus, it doesn’t require any complicated technology.
Moreover, language access made possible by VSI can help support diverse communities.
According to the Census Bureau, nearly 10% of people in the US speak English “less than very well.” This can impact how effectively meeting organizers can communicate with limited- or non-English speakers. VSI can help bridge the language gap to be more inclusive.
For example, a county government meeting relays decisions that impact community members, but some attendees may not be fluent in English. Having an interpreter ensures that everyone understands the ordinances, taxes, and regulations that affect them.
Finding an in-person interpreter can be tricky and expensive. But VSI is a practical, accessible option to make sure your message reaches everyone.
Virtual Simultaneous Interpretation vs. an In-Person Interpreter
Virtual Simultaneous Interpretation vs. an In-Person InterpreterVSI is similar to having an onsite interpreter but one big difference is that the interpreter listens remotely via Zoom (or other meeting application). The interpreter then relays the information to listeners in real time through the meeting application or over a conference line.
There are many benefits to using virtual simultaneous interpretation, even if you’re meeting in person:
It’s more convenient and cost-effective
An in-person interpreter requires:
- a dedicated space
- interpretation equipment to receive and broadcast to listeners’ headphones
- a sound tech to manage the process
But with VSI, you eliminate these needs, which saves a lot of hassle (and money!)
Organizations also save money by using a virtual interpreter because they do not incur travel costs for the interpreters and are able to take advantage of lower time minimums.
No special equipment required
Interpretation equipment can be costly and relies on shipping to arrive timely and comes with the added burden of returning it after the event. But, VSI allows attendees to access the interpretation right on their own phones or an organization’s existing equipment.
Plus, virtual simultaneous interpretation is available to anyone, anywhere. This allows attendees who are unable to attend in person to still participate and access the information.
It’s Reliable and Flexible
Hiring local interpreters for your meeting has some inherent risk simply because life happens. However, a service that offers virtual simultaneous interpretation is more likely to find an emergency replacement.
For less common languages, it may be difficult to find local interpreters. Professional interpreter services work with qualified interpreters from all over the country. So you aren’t limited by your location. This is especially helpful if you need interpreters for more than one language.
Bottom line: virtual simultaneous interpretation beats out in-person for its availability, cost and reliability. But there are some things you should keep in mind to make your meeting the most successful.
To Prepare for Using Virtual Simultaneous Interpretation
To Prepare for Using Virtual Simultaneous InterpretationSchedule early.
Professional, qualified interpreters are in high demand and book up early. Determine your interpretation needs and schedule interpreters with a company that offers VSI.
Send materials ahead of time.
Send agendas, notes, and slides to interpreters in advance of the meeting. This will help the interpreters prepare, review key terms, and have additional background about your organization.
Use a translation service for meeting materials and handouts.
To ensure all attendees have access to the same information and resources, use a translation service to translate handouts and materials presented to attendees. This further creates trust and engagement with non-English speaking attendees.
Work with a qualified interpretation services company.
This way, you’ll be able to effectively communicate and comply with local language access laws.
Alboum’s mission is to make the world a more equal place for everyone and can support your organization with virtual simultaneous interpretation for meetings.
With dozens of languages available, Alboum supports a variety of organizations. Our professional interpreters help organizations bring their important messages to communities across the country.
Alboum’s Virtual Simultaneous Interpretation service works well for:
- Back to School Night and other Community Meetings
- Local Government Board Meetings
- School Board Meetings Professional Association Conferences
- Global Public and Reproductive Health Meetings
If you’re looking for an easier way to interpret for your community with VSI, contact Alboum today.
